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(Schools) How to View and Pay IVS Course Fees

NOTE TO SCHOOL OFFICIALS:

IVS now offers several options for schools to assign payment responsibility at the local level.  For more information on payment options, please visit our “Costs and Payments” page.  The help guide below has been created for schools who elect to pay IVS course fees on behalf of their students.

 

HOW TO PAY IVS COURSE FEES

 

1. Log into your IVS account at https://sis.ilvirtual.org. You will need either IVS Registrar access or IVS Invoice Contact access to see invoice information.

 

2. Click on the “Organizations” tab at the top, and click on the name of your school to access your school account page.

 

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3. Under the “Organization Home” tab on the left, click on “Ledger.”

 

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4. Click the “Payables” tab within the Ledger to see any pending (unpaid) IVS invoice items.

Total amount due for your school is listed at the top of the Ledger page.  The due dates for the pending invoice items are listed in a column toward the right side of the Ledger window.

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5. Submit Payment (2 options)

 

 A. To pay by credit card, select the invoice item or items checkbox you wish to pay (you may hit the “select all” box at the top to select all pending invoice items at once), and click “Pay Any” at the bottom of the Ledger window.

 

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A new window will open, listing the selected items for payment.  Choose “Save” at the bottom to continue to electronic payment via Paypal.

 

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A new window will open.  Click “Paypal Checkout” to continue to the Paypal site to complete your payment.  Please note that a 3.5% service charge will be added to pay electronically.  If you would not like to pay this service fee, please continue to option “B” (creating an invoice and submitting payment by check).

 

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For any issues regarding Paypal payments, please contact Paypal support.

Once payment is received and logged by IVS, the fee items associated with your payment will disappear from your Ledger, and your balance due will be adjusted.

 

B. To view and print your invoice and submit payment by check, select the invoice items you wish to view and pay (you may hit the “select all” box at the top to select all pending invoice items at once), and click the “Print” icon (the printer at the lower right of the Ledger window).

 

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A new window will open with your printable IVS invoice.  Please allow some time for the new window to appear, as it may take a moment.  If a new window does NOT open, you may need to allow popups in your browser from ilvirtual.org.

 

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IVS enrollments will be grouped and totaled by student name, and any student extension fees will appear as extra items under the header “Fee Schedule” at the bottom of the invoice.

 

Payment by check or money order can be sent to:

Illinois Virtual School

10112 W Dubois Rd

PO Box 103

Edwards, IL 61528

 

Once payment is received and logged by IVS, the fee items associated with your payment will disappear from your Ledger, and your balance due will be adjusted.  To check the status of your payment, log in to check the balance due on your account, or submit a help ticket via the IVS Helpdesk.

 

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